The Administrative Executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner.

The administrative executive works one-to-one with the executive on a wide variety of matters.

The candidate must be flexible to meet the demands of our growing organization.

The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.

Administrative Executive Duties and Responsibilities:

1. Assume the role as the primary point of contact between the executives and internal/external clients..
2. Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations..
3. Handle requests, feedback, and queries quickly and professionally..
4. Arrange executive travel, hotel and dining arrangements as needed..
5. Take dictation and meeting minutes, accurately enter notes and distribute..
6. Monitor office supply levels; reorder when appropriate..
7. Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services..
8. Produce professional-quality reports, presentations and briefs..
9. Develop and carry out an efficient documentation and filing system for both paper and electronic records..
10. Delegate tasks as appropriate to other members of the team..